Différences

Ci-dessous, les différences entre deux révisions de la page.

--- en:wiki:compta:ecritures [2025/06/24 19:16] – créée - modification externe 127.0.0.1
+++ en:wiki:compta:ecritures [2026/10/23 21:29] (Version actuelle) – Automatic push translation eneuville
@@ Ligne 1: / Ligne 1: @@
-====== Accounting entries ======
+====== Receipts/Payments ======
-FIXME A1 proofreading not yet effective for this page. In the meantime, you can ask any questions on the [[https://forum.gestan.fr|forum]].
-Accounting entries represent the flows that enter and leave your bank accounts or your cash register.
+Receipts and payments are the sums of money that come into and go out of your bank accounts or cash register.
-Several screens are dedicated to entering these movements.
+These incoming or outgoing transactions can be [[fr:wiki:compta:ventilecr|broken down]] into several sub-entries.
+To ensure the accuracy of these entries, you need to carry out [[en:wiki:compta:rapprochement|bank reconciliation]], i.e. comparing the balances of incoming and outgoing transactions on your account with the [[en:wiki:compta:releves|bank statement]] provided by the bank.
+\\ \\
 {{ youtube>9Q_bMmzH1WQ?medium }}
-===== Using the entries management screen =====
+===== List of incoming and outgoing payments =====
-==== Use in normal input mode ====
+//**Access:** Accounting -> Receipts/Payments//
-The screen presents the recorded entries for the month and the selected account.
-{{:fr:wiki:compta:ecritures_01.png?nolink|}}
+The screen displays the entries recorded for the selected month and account.
-The <badge>1</badge> list displays unclosed bank accounts. The context menu of the list allows you to display them all.
+{{fr:wiki:compta:ecritures_01.png?nolink|}}
-The <badge>2</badge> search box allows you to filter entries according to the string entered (combined search on the third party, the wording, the check or remittance number, the amount including tax or the ID of the entry ).
+The list <badge>1</badge> shows the unclosed bank accounts (if required, you can view the closed accounts via the context menu in the list of accounts).
-On the right side of the screen <badge>3</badge> is displayed the amount of the balance of the last account statement for the account selected in the list.
+The buttons **Payments** and **Receipt** buttons allow you to enter a payment or a receipt respectively.
-The "Current balance" field is this amount from the last account statement, increased by all receipts on the account and reduced by all disbursements, for all entries whose movement date is strictly after the date of the account statement. .
+The **Statement** button displays the list of [[en:wiki:compta:releves|]] account statements for the selected bank account.
-==== Use in pointing mode ====
+The search field <badge>2</badge> allows you to filter entries based on the text entered (combined search by payee, description, cheque or deposit slip number, amount including VAT, or entry ID).
-The "checking" of entries (or "bank reconciliation") consists, when you have received your bank statement, of checking that the entries entered correspond with the statement, and that you have recorded all the entries appearing in the statement.
+The **Reconcile** allows you to use the table in reconciliation mode, in order to carry out the [[en:wiki:compta:rapprochement|]] bank reconciliation.
-For example, we received the account statement from our bank, which told us that we had 100 euros in our bank account on 01/12/2023, and 90 euros on 04/12/2023.
+On the right-hand side of the screen <badge>3</badge> shows the balance from the last account statement for the account selected from the list.
-The **Score** button allows you to switch to score or bank reconciliation mode.
+The “Current balance” field shows this amount from the last account statement, plus all incoming payments to the account and minus all outgoing payments, for all transactions where the transaction date is strictly after the statement date.
-Gestan will start by asking us to create an account statement, on which we will include the information transmitted by the bank, namely the beginning and ending balances. We enter it as below:
+:IDEA: The [[en:addons:cyberbanque|CYBERBANQUE]] extension allows you to import bank transactions in text format.
-{{:fr:wiki:compta:ecritures_02.png?nolink|}}
+==== The context menu for the ‘ ====’ table
-This allows us to return to the list of entries screen in [[en:wiki:compta:ecritures#use_in_pointing_mode|pointing mode]]. At the top of the screen, a red dot flashes, which tells us that we are in accounting mode, and that the amounts pointed out are not consistent with the account statement entered.
+=== Main menu ===
+{{fr:wiki:compta:ecritures_06.png?nolink|}}
-{{:fr:wiki:compta:ecritures_03.png?nolink|}}
+  * **Total selection** calculates the total for the selected rows (multiple selections possible)
+  * **Link entry** allows you to link a journal entry to a customer or supplier document, and/or to a project and a task. When Gestan generates a journal entry via the **Collect** button in the invoice list, the entry is automatically linked to the purchase or sales document.
-In this mode, all you have to do is double-click on the Gestan entries which we see present in the bank statement. The entries then go into the Pointed state. At the end of the tallying, the red point then turns green if the amounts pointed out are correct in relation to the account statement.
-{{:fr:wiki:compta:ecritures_04.png?nolink|}}
+=== ‘For this entry’ sub-menu===
-By clicking again on the **Point** button, we return to normal entry mode, and can use the **Statements** button to open the list of account statements, on which we can check that the balance pointed out is indeed equal to the recorded balance.
+{{fr:wiki:compta:ecritures_07.png?nolink|}}
-{{:fr:wiki:compta:ecritures_05.png?nolink|}}
+This allows you to:
-==== The context menu of the table ====
-{{:fr:wiki:compta:ecritures_06.png?nolink|}}
+  * **Attach an image** allows you to link an image or a PDF (a scan of a receipt, for example) to the entry.
+  * **Move to after the closing date** allows you to move all un-reconciled entries to after the closing date. This is useful at the end of a reconciliation, to move any entries that were incorrectly recorded with dates that were too early.
+  * **Schedule** : i.e. to set up a recurring entry. For example, if you pay a monthly mobile phone subscription, you can set up a monthly outgo that will be generated automatically
+  * **explicit breakdown** : that is to say, specifying the ‘breakdown’ of a transaction; for example, stating that on an internet subscription invoice, XXX euros are subject to 20 per cent VAT, and YYY euros to 10 per cent VAT.
-   * **Totalize selection** performs the total of the selected lines (multi-selection possible)
+:IDEA: If the extension [[fr:addons:treso|GESTAN_TRESO]] is installed, it also allows you to **budget for**, i.e. to mark the entry in question as recurring and take this into account in your cash flow forecasts.
-   * **Attach an image** allows you to link an image or pdf (a scan of the receipt, for example) to the recording.
-   * **Link entry** allows you to link an entry to a customer document or a supplier document, and/or to a project and a task. When Gestan generates an entry from the **Cash** button in the list of invoices, the attachment is automatic.
-   * **Mask mode** allows you to hide/unmask entries with a double-click. This is very practical when pointing out entries.
-   * **Passing after the end of the statement** allows you to pass all non-pointed entries after the end of the statement date. This is very practical at the end of a tally, to move all the entries which had been wrongly recorded with too early dates.
-{{:fr:wiki:compta:ecritures_07.png?nolink|}}
-The **For this writing** menu allows you to:
+=== ‘For selection’ sub-menu===
-   * **plan a posting**: i.e. record a recurring posting. For example, if you pay for a phone subscription each month, you can record a monthly disbursement that will be generated automatically
-   * **explicitly break down**: i.e. declare the "composition" of an entry, for example declare that on an internet subscription invoice, XXX euros are affected by 20% VAT, and YYY euros per 10% VAT. The breakdown of a VAT entry to be paid or reimbursed by the state is not authorized.
-If the [[en:addons:treso|GESTAN_TRESO]] extension is present, it also allows you to **budget**, i.e. declare that the entry considered is recurring, and take this into account in your forecasts. Treasury.
+{{fr:wiki:compta:ecritures_09.png?nolink|}}
-{{:fr:wiki:compta:ecritures_08.png?nolink|}}
+The menu **For selection** allows you, amongst other things, to make bulk changes to a selection of entries, for example to change their account allocation.
-The **For selection** menu allows, among other things, to modify a selection of entries in bulk, for example changing their imputation.
+The menu **Journal Entry Reports** enables you to print a wide range of reports relating to journal entries, including:
+  * the **cash receipt**
+  * the **receipt** (or **acknowledgement**)
+  * the **cheque** (allows you to print the cheque corresponding to the selected entry on pre-printed paper).
-{{:fr:wiki:compta:ecritures_09.png?nolink|}}
+=== ‘Screen Options’ sub-menu===
-The **Writing states** menu allows you to trigger the printing of numerous states relating to postings, and in particular:
+{{fr:wiki:compta:ecritures_10.png?nolink|}}
-   * the **cash receipt**
-   * the **receipt** (or **receipt**)
-   * the **check** (allows you to print the check corresponding to the selected entry on pre-printed paper).
-{{:fr:wiki:compta:ecritures_10.png?nolink|}}
+The **Mask mode** allows you to hide or show entries. This is very useful when reconciling entries (see below).
-Finally, the **Screen options** menu allows you to:
+===== The entry record =====
-   * **Current balance** allows you to display the current balance either by taking into account only the entries for the month displayed, or by taking into account those of the month and all subsequent ones.
-   * **Show** allows you to display an additional column in the table, containing the following: the check number, the discount number, the budget code, the project or part link.
+{{fr:wiki:compta:ecritures_11.png?nolink|}}
-==== The writing sheet ====
+The date of **Settlement** is the date on which the receipt or payment was actually made.
-{{:fr:wiki:compta:ecritures_11.png?nolink|}}
+The **Document** is the date, if any, of the document to which it relates. For an invoice receipt, for example, this date is the invoice issue date. This information is useful if you have recorded a payment without the corresponding supplier invoice, or if you have paid using a deferred-debit card.
-The **Settlement** date is the date of effective completion of the collection or disbursement. While the **Document** date is the possible date of the document relating to it. For an invoice collection, for example, this date is the invoice issue date (in this case, the field is not displayed). But this field is for example useful in the case where you have recorded a disbursement without the corresponding supplier invoice, or in the case where you have paid with a deferred debit card.
+The image <badge>1</badge> allows you to attach an image to the entry, for example a scan of the expense claim or invoice.
-The image <badge>1</badge> allows you to link an image to the entry, for example a scan of the expense report or the invoice.
+The indicators <badge>2</badge> and <badge>3</badge> indicate whether the entry has been reconciled or justified. In this case, they are green.
-The <badge>2</badge> and <badge>3</badge> lights indicate whether the writing is pointed out or justified. In this case, they are green.
+**The account allocation** is a ‘plain text’ description that links the entry, its account code and its contra account code. Its context menu allows you to create new account assignments, if necessary. If the entry is broken down, the drop-down menu can no longer be edited, and a <badge>4</badge> allows you to open the [[fr:wiki:compta:ventilecr|]].
-**The imputation** is a "clear" wording which allows you to make the link between the entry, its accounting code, and its counterparty code. For example, we could have configured here that the "Sale of goods" allocation is linked to product account 707 (Sale of goods), with a counterpart on account 411 (Collective Customers). The context menu of the "Imputation" combo allows you to create new imputations, if necessary.
+The **nature** allows you to distinguish whether the entry relates to a deposit, an advance payment or something else. This is information for reference purposes only and has no accounting implications.
-The **regime** allows you to distinguish whether it is a deposit, a deposit, or something else. This is information for the record, with no accounting implications.
+The **third party** is the person involved in the entry – the person paying you or the person you are paying. In the case of an invoice, the third party is automatically the customer named on the invoice. In the case of a journal entry without a specific supporting document (for example, a restaurant bill), you can select a third party from your contact database or simply enter a description.
-The **third party** is the person involved in the writing, the one who pays you or the one you pay. In the case of an invoice, the third party is automatically the customer of the invoice. In the case of an entry without specific documents (for example a restaurant bill), you can choose a third party registered in your contact database, or enter a simple description.
+The **Account** is the account (bank account or cash account) to which the transaction is posted.
-The **payment method** determines the entry of related information. For example, the "by check" payment method allows you to enter a bank code, a check number, and a possible remittance slip number.
+In the case of a **payment by** cheque, you can enter a cheque number, which must be formatted as a bank code followed by a number, separated by a space. The context menu for the cheque number field allows you to select a bank code. In the case of a **payment by** LCR, you can enter the corresponding LCR number.
-**VAT** can be pre-displayed depending on the charge. For VAT which are not at standard rates, select "Other" in the VAT combo: you can then enter an amount including VAT and an amount excluding VAT separately, the final VAT rate will be calculated at the time of validation of the entry .
+The **VAT** may be pre-displayed based on the account allocation. For VAT at non-standard rates, select ‘Other’ from the VAT drop-down menu: you can then enter a gross amount and a net amount separately; the final VAT rate will be calculated when the entry is confirmed.
-The bottom of the <badge>4</badge> sheet presents the possible connections of the writing, with an invoice, a receipt, or an expense report. In the case of broken down writing, a light indicates the validity of the breakdown. A padlock is displayed if the entry can no longer be modified (locked entry).
+//:TIP: Incorrect VAT rates. If you have a journal entry with, for example, a total including VAT of 15.95 and a total excluding VAT of 15.12, Gestan will display a VAT rate of 5.49, as this is calculated based on the figures provided and rounded (the rate is 5.48941). To obtain a rate of 5.5 per cent, use the context menu for the total amount including VAT **Apply VAT**. This menu will allow you to enter a VAT rate. An unrounded pre-VAT amount will be calculated (but the displayed total will still be 15.12), and the VAT rate will be set to its correct value, i.e. 5.5%//
+The bottom of the record <badge>5</badge> shows any links the entry may have to an invoice, a till receipt or an expense claim. In the case of a split entry, an indicator shows whether the split is valid.
-==== Entering an amount in foreign currency ====
+A padlock is displayed if the entry can no longer be edited (locked entry).
-In Gestan, all accounting data is stored in the currency specified in the general settings. But how can you make a collection in a currency other than the reference currency?
+\\ \\
-To do this, once the amount is entered in the **Amount including tax** area, right-click on the area (or use the F2 key), which will open the screen below.
+<WRAP center round box >
+=== Link between invoices and journal entries ===
-{{:fr:wiki:compta:ecritures_12.png?nolink|}}
+When you use the payment button in the list of invoices, the payment generated includes an automatic link to the settled invoice: when you request to view payments for a particular document, this allows you to view the journal entries linked to that document.
-Indicate the currency into which you want to convert the initial amount. The <badge>1</badge> button allows you to search for the daily rate of the specified currency (via the European bank website. Requires an Internet connection).
+It is possible to manually delete and create these links. If a link is created to an invoice, thereby settling it, the invoice’s status will be set to “paid”. If a link to a paid invoice is deleted, the invoice’s status will be set to “payment pending”.
+</WRAP>
-If the customer pays you, enter the amount in the **Paid** box. The **To return** area then displays the amount you must return.
-The **Validate** button will populate the **Amount including tax** area of the entry form with the converted amount.
+==== Entering an amount in a foreign currency ====
-==== Link between invoices and entries ====
+All transactions are expressed in the reference currency, as specified in the general settings.
-When you use the collection button in the list of invoices, a collection record is generated, with an automatic link to the paid invoice: when you request the display of payments for this or that document, this allows you to display the entries related to the part.
+To express the amount in another currency, once the amount has been entered in the **Amount incl. VAT**field, the context menu for the field (or the F2 key) will open the screen shown below.
-It is possible to manually delete and create these connections. In case of creation of a link to an invoice, which would settle the invoice, the status of the invoice will be set to "settled". If a link to a paid invoice is deleted, the status of the invoice will be set to "payment pending".
+{{fr:wiki:compta:ecritures_12.png?nolink|}}
-==== Tips for managing entries ====
-:TIP: Memorize the bank codes of the checks given to you. To do this, right-click on the bank code area.
+Specify the currency into which you wish to convert the original amount. The <badge>1</badge> allows you to look up the current exchange rate for the specified currency (via the European bank’s website. Requires an internet connection).
-:TIP: Wonky VAT rates. If you have an entry with for example an incl. tax of 15.95, and an excl. tax of 15.12, Gestan will show you a VAT rate of 5.49, because it is calculated on the values provided, and rounded (the rate is 5.48941). To find a rate of 5.5%, use the context menu for the amount including tax **Apply VAT**. This menu will allow you to enter a VAT rate. An unrounded amount excluding VAT will be calculated (but the displayed amount will always be 15.12), and the VAT rate will be at its correct value, i.e. 5.5%
+If the customer pays you, enter the amount in the **Paid**field. The **Change due** field will then display the amount you need to give as change.
+The **Confirm** button will populate the **Amount incl. VAT** field in the journal entry form with the converted amount.
+\\ \\
 -----------------
-{{:wiki:tags:voir_aussi.gif?nolink |}}**Other Accounting articles**
+ℹ️ **Other ‘Accounting’ articles**
+<nspages fr:wiki:compta -nbCol=2 -textPages="" -h1 -r -simpleLineBreak >
-<nspages en:wiki:compta -nbCol=2 -textPages="" -h1 -r -simpleLineBreak >