Receipt vouchers (RV)

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Receipt notes are the documents that you give to the delivery person, or that you transmit to the supplier, to acknowledge receipt, or not, of the goods that you ordered.

The list screen displays the receipts issued during the exercise.

The Generate button allows you to generate a supplier invoice from the current receipt slip.

The form screen contains the following data:

• the nature of good. This is the general nature of the voucher, for example “kitchen utensils”
• the supplier from which the delivery comes. The supplier selection combo displays contacts for whom a voucher was issued less than a year ago. You can choose any other contact using the selection button next to the combo. It is the business address data that is displayed (as opposed to the billing address and delivery address).
• the draft box indicates that the RV is being drafted, its entry has not been completed.
• The various dates concerning the voucher: the date of establishment of the voucher, the date of expected receipt of the goods, the date of actual receipt.

• The Details tab allows you to note information about the RV.

• The Notes tab allows you to note any other useful information.

• The Signatures tab allows the receptionist and delivery person to sign the RV.

If the transmitted box is checked, the RV has been transmitted to the supplier by mail, email, or any other means, and the voucher can no longer be modified. It is necessary to uncheck the box for it to become checked again, if your privileges allow you to do so.

Deleting a receipt is possible for all users (as opposed to deleting invoices, reserved for Gestan users with administrator rights).

Other “Supplier Invoicing” articles