Absences

Gestan allows you to manage users’ absence dates, for whatever reason:

• holidays, of course,
• but also: sickness, training, maternity leave, etc.

Access: Company → All absences

The screen, as seen by any user registered in the database, displays the list of absences for the logged-in user, for all reasons combined (including holidays);

Using the table’s context menu, it is possible to view them from January to December, or from June to May (in France, annual leave is counted from June to May).

The button Schedule button opens the absence schedule.

Absences are also displayed on the list of working hours screen (depending on the screen settings).

Access: HR → Absences

The screen, as seen by any user registered in the database and with HR privileges, displays a list of absences for all users, which can be filtered by user, reason for absence and date.

The Approve allows the HR manager to approve the absence. This is particularly useful for annual leave requests from employees whose leave dates must be approved by management. The status change is recorded in the absence history.

The context menu on this screen allows you to:

• display only absences requiring approval, for greater clarity
• automatically notify the relevant user by email that their request has been approved===== Absence record =====

If the Approved 1 is ticked, the absence can no longer be amended (unless it is unapproved by a user with time management administration privileges).

The programme automatically calculates the number of working days 2 corresponding to the period of absence, taking into account weekends and public holidays. It is entirely possible to deduct a number of days that differs from the number calculated. In this case, this field is highlighted in a specific colour.

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