Lettering

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The allocation of an account (generally a third party account) is an accounting operation which consists of assigning a “mark” in the entries making up the movement, the sum of the credit entries having to be equal to the sum of the debit entries. The goal is to associate the operations (for example associate an invoice and its payment, or a payment which settles three invoices with these three invoices), and to note which operations remain without association. The marker used is often a letter of the alphabet, hence the name lettering.

There are three lettering techniques:

manual lettering,
automatic lettering a priori
automatic lettering a posteriori.

More info: Lettrage Comptable on Wikipedia.

Automatic matching consists of automatically associating payments with invoices. This is the method practiced by Gestan, a priori or a posteriori.

When an invoice payment is entered from the list of invoices, the collection screen above allows you to record the amount paid, to which account, on what date and by what means. The program automatically associates the entry with the invoice concerned. This is an automatic lettering a priori.

We see that on the “Collection” form which corresponds to the payment, the allocation was made automatically (towards FCT6, the customer invoice ID 6) and it is displayed on the collection form.

The principle is identical for supplier invoices.

This link can also be made a posteriori. This is the purpose of the Link entry menu in the list of entries.

The context menu allows you to link any collection entry to any customer invoice, making an application a posteriori, or any disbursement to a supplier invoice.

It is obviously advisable to prefer the lettering a priori.

The allocation information will be found in the accounting journal, the general ledger, and in the accounting export.