Accounting links

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The accounting classification of purchase/sale entries in Gestan is carried out at the first level by default purchase and sales accounts configured in “class and account”, then for a more precise classification there are the accounting links.

Accounting links ensure a correspondence between a type of transaction (sales of goods, services, or others) and an accounting code.

They make it possible to add an additional level of precision, and to define this same correspondence by product family or by product, with the possibility of defining additional application criteria.

**Access: ** Tools → Accounting settings → Accounting links

It is possible to make an accounting link either with a product family or with a product. When there is an accounting link on a family, and also an accounting link on a product of the same family, it is the link on the product which takes precedence.

The link can concern all (accounting) types of customers, or a particular type. It is therefore possible to record sales to individuals and sales to professionals in different accounts, for example, or to separate sales to associates (associations) from sales to customers. Customer accounting types are configured via the generic label management screen.

The link necessarily concerns a purchase account or a sales account, or both. These account numbers must exist in your accounting plan..

Finally, the VAT regime combo allows you to specify the VAT regime concerned by the link. The VAT regime is previously completed in the customer file (EU customer, non-EU customer, etc.). This section allows you to make accounting connections not only for the product family but also for a type of customer.

Let's take an example.

You are in the building, and it takes an hour to install a switch at your customer's house. You then issue an invoice for an amount of 55.00 euros including tax (45.99 excluding tax, and 9.01 VAT), including a service provision part for 45 euros (your hour of labor), and a part selling parts for 10 euros (the switch).

During the XIMPORT export, Gestan will generate:

• a debit movement of 55.00 to the “Customers and related accounts” account
• a credit movement of 9.01 to the “VAT collected” account
• a credit movement of 49.99, to the “Production sold” account

By using accounting links, you can obtain a finer breakdown. For example, you can link the “Labor” product family to a “Services sold” account, and your “Switch” product to an “Equipment sold” account. The XIMPORT export will then give:

• a debit movement of 55.00 to the “Customers and related accounts” account
• a credit movement of 9.01 to the “VAT collected” account
• a credit movement of 37.63 to the “Services sold” account
• a credit movement of 8.36 to the “Equipment sold” account

(In both cases, the accounting for the payment will be identical, namely:

• a debit movement of 55.00 to the “bank” account
• a credit movement of 55.00 to the account “Customers and related accounts”)

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* Les Laisons Comptables, less dangerous than others, are an idea of GM Service, the late Raymond Maury (+), whom we sincerely thank.

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