Accounting closing / Accounting years

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From your accounting closing date, you can close the accounting year. However, it is prudent to take the time to set a deadline which will allow you to complete the operations during the financial year, and to carry out the necessary checks.

Access: Accounting → Accounting documents → Close the financial year

The screen shows a closing balance, with the following characteristics:

• the expense and product accounts are not presented on the closing balance
• the profitable income statement from the previous year goes to retained earnings, while a loss would feed into the retained earnings loss account.

The Generate button triggers the calculation of the closing balance for the specified financial year.

Use the context menu of the screen to access the accounting document generation options.

If the exercise can be closed, the Close button is active.

The accounting closing operation carries out the following operations:

• calculation of the result
• calculation of the balance of balance sheet accounts
• recording of balances by accounts.

You can then lock the financial year, so that it becomes impossible, for this financial year, to modify the entries, invoices and supplier invoices, credit notes and supplier credit notes.

It is recommended, once the financial year is closed, to generate the accounting documents, either in PDF file or in printed version (journals, ledger, balance sheet, income statement) and, for France, to generate the FEC.

//Access: Accounting → Financial year results //

This screen allows you to manage exercises and control balances (carried forward).

The Lock button will lock the exercise. It will no longer be possible to delete the exercise, nor to modify any document or entry within this exercise. It is not possible to unlock a locked exercise, it must be deleted.

The Delete button allows you to delete the balances of a fiscal year not yet locked.

On this screen, the Result zone is calculated when the exercise is closed, the other zones can be used to store the key figures of the exercise (for memory).

The Balances button will display the list of balances for the financial year below.

You can change balances manually, which is indicated by a red pencil in the list.

You can even load a complete balance file, via the Load button.

These operations are useful, for example, to integrate account balances managed by external software into calculations.

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